Cypher IQ Launches AI based Scan and Filing Tool Aimed at Managed Print Providers
Image Credit: Jacky Lee
Cypher IQ, a Newcastle based workflow automation company, has launched an AI positioned product called the Scan and Store Workflow Wizard, which is designed to help managed print service providers add document capture and filing workflows to multifunction printer fleets.
How the Wizard Uses AI in Document Handling
Office Products News said the tool allows users to send scanned documents from the device panel directly to destinations such as Microsoft SharePoint, OneDrive, Google Drive, or network folders, and uses automated metadata tagging and optical character recognition so files are named, filed, and searchable with less manual handling.
Hunter Headline similarly reported that the wizard automates scanning, tagging, filing, and storage into platforms including SharePoint and Google Drive, framing the aim as reducing manual data entry and improving record accuracy when moving from paper based to digital processes.
Who is Behind the Product
Hunter Headline described Cypher IQ as founded and headquartered in Newcastle and identified Cameron Lawes as chief executive.
Australian Government ABN Lookup lists CYPHER IQ DIGITAL PTY LTD as an active Australian private company with a main business location in NSW 2280, active from 24 June 2019. ABN Lookup also lists CYPHER IQ PTY LTD as active from 3 May 2018 with a main business location in NSW 2280.
Why Managed Print Providers are Adding Capture Workflows
The Office Products News report positioned the wizard as a way for dealers and resellers to develop recurring software revenue alongside printer fleets, citing Lawes as saying the sector is under pressure to diversify as traditional copier and print revenues decline.
Separately, a Quocirca excerpt report on the managed print services landscape said scanning capabilities are now the single most important differentiator for organisations selecting an MPS provider, and linked the shift to digitisation and workflow automation priorities.
How it Compares with Established Options
The scan to cloud and workflow positioning overlaps with offerings from major print ecosystem vendors:
HP Workpath promotes printer control panel apps that support scanning to OneDrive for Business and Google Drive, including document metadata from the device.
Canon uniFLOW Online is marketed as a cloud print and scan service that supports scanning and printing to cloud storage services including OneDrive and Google Drive.
Ricoh Smart Integration markets cloud connectors and workflow extensions for Ricoh multifunction printers, including integration with SharePoint, Google Drive, and OneDrive for Business.
Lexmark Cloud Solution Center is positioned as a cloud document workflow automation product that explicitly uses AI language for capture, processing, and routing.
Where Cypher IQ is being differentiated in the two launch stories is its focus on packaging workflow setup as a simplified “wizard” for the managed print channel, rather than as a manufacturer specific cloud connector suite.
Security and Privacy Considerations
Automated OCR and metadata tagging can make scanned documents easier to search and retrieve, but also increases the amount of accessible text derived from potentially sensitive records. In Australia, OAIC guidance on Australian Privacy Principle 11 states that entities holding personal information must take reasonable steps to protect it from misuse, interference and loss, and from unauthorised access, modification, or disclosure.
For organisations deploying capture automation through printers, this typically puts attention on access controls to scan destinations, logging and auditability, retention settings, and limits on who can search extracted text.
Sectors and Stated Rollout
Hunter Headline said the wizard is intended for document heavy environments including healthcare, legal, finance, government, and education, and reported that the product has been launched in Australia and in international markets, without providing locations or partners.
Source: ABR, Ricoh, HP, Canon, Lexmark, Office Products News, OAIC, Hunter Headline
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